Edsby provides teachers with a “Find/Replace” button on all report card data entry sheets.

This feature enables teachers to quickly change one word or phrase into another across the entire sheet. Options enable the teacher to control whether it is case sensitive or not, and whether only whole words should be matched or not.

For example, James Harris, an English teacher, has multiple students who were involved in a co-op term this semester and he would like to mention their learning experience from it in their report card comments.

He has entered multiple comments regarding the work experience they gained at their co-op workplaces.

However, he would like to replace the term “work” with “job” anywhere it appears in the report card. He will use the Find/Replace button to do this.

Click Find/Replace. In Find this text, he types “work”. In replace with this text, he types “job”.

Ignore Case

He clicks Ignore Case so that regardless of where the term “work” is found (whether at the beginning of a sentence and capitalized or in the middle of a sentence and not capitalized) the term will get properly replaced.

The Ignore Case checkbox is in regard to the text in the Find section. If it is selected, regardless if the word is capitalized in the report card, Edsby will be able to find it and properly replace it.

To illustrate this, let’s imagine Mr. Harris did not check the box next to Ignore Case and he types “Work” in the Find section. Edsby will search the report card for anywhere the term “Work” with a capital W is used and replace it with “job”. This means if the term “work” is used in the middle of a sentence without a capital W, it will not be properly replaced.

Notice how the sentence where work is not capitalized was not corrected to job. Only the sentence that had work capitalized was correctly replaced with job.

Now, since Mr. Harris did, in fact, check the box next to Ignore Case, anywhere the term “work” is found, regardless if it is capitalized or not, it will be properly replaced with “job”.

Selecting the Ignore Case option is also recommended in case there are any instances in the report card where the teacher accidently types a capital letter randomly in the middle of a word. For example, woRk. If Ignore Case is on, Edsby will still properly replace it with job.

Match Whole Word Only

Mr. Harris also clicks the box next to Match Whole Word Only. This means that only the whole word “work” will get replaced and other words that contain work will not.

To illustrate this, let’s imagine Mr. Harris did not check the box next to Match Whole Word Only. Edsby will search the report card sheet for any time where “work” is typed – regardless if this is a word on its own or part of another word – and replace it with “job”.

At another location in the report card, Mr. Harris had typed the word “worked”. Since he did not specify whole words only, “work” in worked was changed to job and therefore, in the report card, the word shows up as jobed.

Now, since Mr. Harris did, in fact, check the box next to Match Whole Word Only, words containing “work” like worked or working, have remained correct, and places where only the whole word “work” is found are replaced with “job”.