Report Cards: My Comments
Organizations can choose to support report card comments in the following ways:
- Teachers type new ad-hoc comments in the report card sheets.
- The organization provides a set of pre-approved report comments and teachers choose from the pre-approved set. Teachers do not have the option of adding new ad-hoc comments.
- The organization enables teachers to add ad-hoc comments and to create their own private set of comments.
- The organization provides a set of report card comments that teachers can use if they wish. In addition, teachers can add ad-hoc and create their own private set of comments.
My Comments enables teachers to create a set of comments that can be applied to a report card comment field. Comments can include automatic substitutions for names and pronouns. Noun gender substitution is also supported.
My Comments is opened by selecting My Comments from the drop down menu under a person’s name. If the organization has not enabled teacher level report card comments, the option will not be included in the drop down menu.
My Comments Examples
The teacher has the following comments in My Comments.
|<<name>> has difficulty reading to gather information.||Reading|
|<<name>> is unable to read to gather information.||Reading|
|<<name>> reads effectively to gather information.||Reading|
|<<name>> reads somewhat effectively to gather information.||Reading|
|<<name>> reads very effectively to gather information.||Reading|
|<<name>> has difficulty writing using appropriate structures.||Writing|
|<<name>> should identify a purpose for reading.||Next Steps|
|<<name>> should make connections to own life when reads new material.||Next Steps|
Once in a report card sheet, the teacher can click on a comment box. They can filter through their comments based on if they are Learned, Strengths or Next Steps.
Or, teachers can search through all of their comments by clicking All.
They can search by:
- Typing in a word.
The teacher typed “difficulty”. Use the down arrow key or mouse to select the comment.
- Typing in multiple words.
The teacher typed “difficulty” and “read”, then used the down arrow key to select the comment.
- Typing in a tag. The teacher has added “Next Steps” in the Tags field of the Comment form.
Teacher typed “Next Steps”, then clicked the comment.
- Typing in a new comment. The teacher can choose to enter additional comments on the report card sheet.
The comment field has a character limit. Only comments that are less than the available characters are displayed. For example, only comments less than 21 characters will be displayed.
Adding comments to My Comments
Comments can be added by clicking Add New Comment or by importing a set of comments from a CSV file. A CSV is a comma separated values file, which allows data to be saved in a table structured format. CSVs look like a garden-variety spreadsheet but with a .CSV extension. Most spreadsheet programs include the option to save a file in the CSV format.
To create a new comment:
- Click Add New Comment.
- Enter the comment in the text field. The comment can include automatic replacements.
When using the above comment on a report card sheet the <<name >> is replaced with the student’s first name, and <<his/her>> is matched to the gender listed in the student’s Panorama. The gender is set in the organization’s student information system.
About the Comment form
The Comment field is the only required field on the form, and for most teachers, the other fields are not necessary. The additional fields are used to rank the available comments and display comments in a more helpful way.
When the Subject field matches the Subject on the Class Setup form, the comment will appear higher in the list, but comments are never excluded from the search.
Typing “fractions” in the English class’ report card sheet, will display all comments containing the string “fractions” even if the comments are tagged as Mathematics.
The Tags field can add additional classifications to comments. For example, next steps or learning skills, strands, or a comment number. Multiple tags can be added by tapping the return to tab key. To view the comments that match the tag, begin typing the tag.
Importing comments from other sources
Teachers can copy and paste from a document or spreadsheet, but a teacher can also import the comments from a CSV file. Most spreadsheets can open CSV files and save in the CSV format.
The comments need to be in pre-defined columns, and the most reliable way to ensure the columns have the correct names is to export the comments. Click on the gear icon and choose Export from the drop-down list.
The teacher has a set comments in a document. Within the document software, search and replace has been used to insert <<name>> where appropriate. The text was copied from the document into the spreadsheet then saved as a CSV file.
Some spreadsheets make a bit of a fuss about saving in the CSV format, hold fast and insist that CSV is the format of choice. The file can be called anything as long as the file extension is CSV.
To import a CSV file, choose My Comments from the drop down menu under a person’s name. If the organization has not enabled teacher level report card comments, the option will not be included in the drop down menu.
Click the gear icon and choose Import.
Click Browse and select the CSV. The comments are added to My Comments.
Saving Report Card Comments to My Comments
When teachers are filling in report card comments, teachers can easily add them to their My Comments Library in Edsby for future use in report cards.
In this example, Beth Archer just filled in a great report card comment for one of her students and she would like to save it for use in future report cards.
While in the comment box, click the Add button.
This will open the Create Comment form. The comment will be automatically translated into standard Edsby comment mechanisms with the subject, course code, and grade fields all filled in based on the information in the report card.
Teachers can add additional tags to the comment, if desired. When the comment form is complete, click Save.
The comment can be found in the teacher’s My Comments.
Additionally, the comment is easily accessible within another report card. Navigate to a report card, click in the comment box, and use the comment filters to locate the newly added comment.
The Add feature makes adding new comments and using them in future report cards quick and easy.