Learning Evidence

The focus of Edsby’s learning evidence system is to support the assessment, evaluation and reporting practices of K-12 teachers.

Edsby provides teachers with purpose-built tools to capture evidence. Once captured, Edsby provides innovative tools to organize and analyze the evidence. Teachers can create learning stories to share with parents. When report card time arrives, teachers can use the evidence to build the formal communication of learning.

Tools for gathering evidence

The best tool to gather evidence is the one that is at hand – mobile phone, tablet, or computer. Capturing evidence has been designed to enable teachers to gather evidence on mobile devices.

New Evidence can be gathered directly on the home screen of a teacher’s Edsby account or from within a specific class.

Teachers can add New Evidence by clicking the New Evidence button in the Classes panel of their browser homescreen or the Classes screen when the Edsby app is first logged into.

If teachers are already in a class, they can access learning evidence by clicking Evidence in the top menu bar of the class.


Jump to a section

New Evidence form

Add to Evidence from Class feed

All Evidence

Printing QR Codes


Analysis Notes

Using Evidence in Report Cards

Learning Story

Parent View of Evidence


About the New Evidence form

After a teacher has clicked New Evidence, they can choose which students the evidence applies to by clicking their pictures and clicking Select Student.

The Evidence form appears. The teacher has the option to add media, document the student’s voice, set the collection date, write an observation, add a tag, add expectations or standards, and score the student’s performance. 

To add any media, choose one of the icons. Teachers may also have access to additional icons. Available options will depend on the device. For example, the video and camera options won’t be available on a laptop without a camera. 


  A file from OneDrive
  A file from Google Drive
  Create a connection to a third-party LTI app.
  Insert a link to a website or online video.


To record a student’s reflection on his or her own learning, click Student Voice. 

To record an observation about a student, click Write an Observation.

Tagging the evidence helps teachers to organize their evidence later. To add a tag, select one from the tags list, or write a new one in the text box. 

Click Expectations to link expectations, standards, or outcomes to the piece of Evidence. 

Teachers can also choose the date that the evidence was collected.

To add or remove students, click Change.

To share the evidence with the student and their parents or guardians, click Share to Learning Story. Students and parents are able to view this shared evidence by navigating to the student’s Learning Story.

Optional Formative Scoring

Occasionally, teachers may want to score evidence items on a quantitative scale. In Edsby, a simple 4-level option is available when gathering new Evidence or editing previously documented Evidence. The 4-level scoring scheme is found under Score Performance in the New Evidence form.

The scale features levels of different colors indicating the level of performance – Level 1 being red and Level 4 being blue. Click the X to remove the selected level if the Evidence does not require quantitative scoring.

The level assigned to a specific piece of Evidence is visible in the Organize tab under the Evidence it corresponds to.

Add to Evidence from Class Feed

Teachers are enabled to use items students have posted in classroom feeds and add them directly as a piece of Evidence in Edsby’s Evidence of Learning system. To do this, click the drop-down arrow next to the post the student has made and click Add to Evidence from the options that appear.

This opens the New Evidence form with the student’s post automatically filling in the Student Voice field.

All Evidence

The All Evidence tab of the evidence system enables a teacher to view all evidence they have collected for students in their class as well as evidence their students have submitted themselves through their Learning Story with the newest evidence created visible at the top of the feed. Teachers can add additional evidence by clicking the New Evidence button in the top left.

Move the mouse over a post to reveal the Like, and Reply options and click the drop-down arrow to view edit, share/unshare, or delete options. 

Edit will open the Evidence form for editing. Here, teachers can review student-submitted evidence, make any changes, and share the evidence with the student and their parents.

Printing QR Codes

Teachers can easily print a class list of QR codes that can be used with the Edsby Capture App to quickly create new evidence items. To print the list, click Print QR Codes for Students under the All Evidence tab. 

If codes need to be reissued, click Reissue all Codes.

Teachers can also allow students and their parents to access their own unique QR Codes from home. This is done by selecting ‘Allow students and parents to Capture Learning Evidence’ in the Class Setup form under Students and Parents, or from the QR Codes tab in the Students panel of a class. 

Students and their Parents access their QR Codes from the student’s Learning Story.

Students and parents only have access to the QR Codes associated with them – the QR Codes of other students are not accessible.


The Organize section enables teachers to focus on one student and review and analyze the evidence. Teachers can view their collected evidence for a student by clicking the drop-down arrow and selecting the correct student from the list.

The teacher has gathered many pieces of Evidence for Zoey. The Evidence includes the teacher’s observations and most items have been linked to Expectations. A few of the items include the student’s voice and some items have teacher-generated tags.

The Organize by control enables teachers to sort the evidence based on teacher-generated tags, expectations, frames, and dates.  In the illustration above, the evidence is organized by tags. 

Items that have been linked to an expectation are sorted by the encompassing frame. When evidence is linked to more than one frame, the evidence will appear in each frame. In this example, the evidence has been linked to Belonging and Contributing and Problem Solving and Innovating. Therefore, the evidence appears in both frames.

Items that have not been linked to an expectation will be listed under “no frame”.

The Show filter enables teachers to focus on items that match their choice. In this example, the evidence is organized by Tag but is filtered to show only evidence that includes the student’s voice. To see all the evidence, click All.

Date displays on evidence Organize view

Underneath each piece of learning evidence is the date the evidence was captured along with the name of the person who captured the Evidence. 


The Scrapbook view enables the teacher to visually organize the evidence. Initially, all the evidence is stacked neatly in one corner. Begin to organize by dragging the evidence into groups

In the Scrapbook organizational view teacher can create Sticky Notes. The Sticky Notes are only visible in the Scrapbook view.

Applying tags

To add additional tags, select one or more items, then click apply tags. The tag will be applied to all selected evidence. 

Editing evidence

To add more information to existing evidence, double-click on the evidence to open the form. Click Save.

Viewing Evidence for Dropped or Transferred Students

Teachers can review the Evidence of students that were previously in their Class and have been dropped or transferred. Dropped students are found at the bottom of the student picker list with the label Dropped. Click the student’s name to view any previously collected Evidence.


The Organize section enables a teacher to analyze the collected evidence.

Creating a new Analysis

Select one or more items then click New Analysis. Analysis Notes within the Evidence system can include other analysis notes as well as Evidence items.

The form will be prefilled with existing Frames & Expectations tags.

To add additional expectations, click Frames & Expectations. To add additional tags, click tags. In the Analysis box, add the analysis of the evidence. Consider a range of possible meanings and perspectives and make connections to the overall expectations.

To include key learning, growth in learning, or next steps in learning, click on the text to reveal an additional entry box.

Edsby enables teachers to have the option to score an Analysis note with a performance indicator in the same way they can score individual Evidence items. As with Evidence items, teachers can score each expectation individually, and scoring is optional.


Analysis Note Text and Evidence in Report Cards

Edsby enables teachers that use the powerful Analysis Notes facility within the Edsby evidence system to drag and drop text from Analysis Notes and Evidence directly into an Edsby report card sheet. This makes it extremely easy for teachers to leverage the work they’ve done through the year and make communicating the learning faster and more effective.

To add Analysis Note Text or Evidence items to report cards, navigate to the Report Card. A list of the students in the class will appear with options to add their averages and comments to the report card.

Click the name of a student from the list. This brings up options to view the student’s Perspective through the Graph, Analyze, Assessments, Standards, Evidence of Learning, Attendance, or Previous Report Cards. 

Selecting Evidence of Learning will show the teacher all items of Evidence a specific student has. Click the Analysis Note Text or piece of Evidence that will be added to the report card and drag it into the comment box of the selected student.

The Evidence has now been directly added to the report card.

Teachers can add additional Analysis Note Texts or other pieces of Evidence by also dragging and dropping them from the student’s perspective to the comment box in the report cards.

Teachers can still manually type comments in once Analysis Notes and Evidence have been added.

Learning Story

The Learning Story section provides the teacher(s) of the class a feed of which evidence items have been shared with the student and parents/guardians of the student.

When adding New Evidence, teachers have the option to Share with Student and Parents. Clicking this shares the Evidence with both students and their parents.

The Organize section also enables teachers to select one or more items to share with parents after a piece of evidence has been collected. Selected items are highlighted in blue. Click the share button to share the Evidence with students and parents, or click the Unshare button to unshare Evidence with students and parents.

The Organize tab provides an arrow indicator for Evidence items that have been shared with students and parents. The arrow is visible in the top right corner of the shared Evidence. This enables teachers to quickly see which pieces of Evidence have been shared and which haven’t.

Parent view of Evidence

Parents can view their child’s learning stories by clicking the button under the child’s classes. Here, any evidence items the teacher has chosen to share in the student’s Learning Story will be visible.

Information for Kindergarten Families can be found here.

For more information on capturing mobile evidence, click here.